Privacy Policy

Last updated: 19 June 2026

This Privacy Policy explains how the Ashburn Gardens Square Garden Association ("AGSGA", "we", "us", "our") collects, uses and protects information about you when you visit or interact with this website. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who we are

The data controller for this website is the Ashburn Gardens Square Garden Association. If you have any questions about this policy or how your data is handled, please contact us at [email protected].

Information we collect

We may collect and process the following information:

Information you provide directly - such as your name, email address, postal address, signature, comments or any other details you submit through forms (for example when signing a petition, contacting us or supporting the campaign).
Technical information - including your IP address, browser type and version, operating system, referring URLs and pages visited. This is collected automatically when you use the site.
Cookies and similar technologies - small files placed on your device to help the site function and to measure usage. See the "Cookies" section below.

How we use your information

We use the information we collect for the following purposes:

To run and administer the campaign and respond to your enquiries.
To record signatures, statements of support or objections you submit.
To send you updates about the campaign where you have asked to receive them.
To monitor, secure and improve the website.
To comply with legal obligations.

Lawful basis for processing

We rely on the following lawful bases under the UK GDPR:

Consent - where you have actively agreed to provide your information (for example, by signing a petition or subscribing to updates). You may withdraw consent at any time.
Legitimate interests - where it is in our legitimate interests to operate, secure and improve the website and to advance the aims of the campaign, provided your rights are not overridden.
Legal obligation - where we are required to process information to comply with the law.

Sharing your information

We do not sell your personal information. We may share information with:

Relevant local authorities, councillors, planning officers or similar bodies where required to support the aims of the campaign (for example, presenting petition signatures as part of an objection).
Service providers who help us operate the website (such as hosting, email and security providers), under appropriate contractual safeguards.
Authorities or third parties where required by law or to protect our legal rights.

Cookies and third-party services

This site uses cookies and similar technologies that are necessary for it to function and to help us understand how it is used. We use the following third-party services:

Google Analytics - to collect anonymised statistics about how visitors use the site, helping us improve it. Google may set cookies on your device. See Google's privacy policy for more information.
Google reCAPTCHA - to help protect forms from spam and abuse. Use of reCAPTCHA is subject to the Google Privacy Policy and Terms of Service.

You can control or disable cookies through your browser settings. Disabling cookies may affect parts of the site.

Data retention

We retain personal information only for as long as necessary for the purposes for which it was collected, or as required by law. Petition signatures and related submissions will normally be retained for the duration of the campaign and a reasonable period afterwards, after which they will be deleted or anonymised.

Data security

We take appropriate technical and organisational measures to protect your information against unauthorised access, loss, misuse or alteration. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

International transfers

Some of our service providers may process data outside the UK. Where this happens, we take steps to ensure appropriate safeguards are in place, such as standard contractual clauses or transfers to countries deemed adequate under UK data protection law.

Your rights

Under the UK GDPR, you have the following rights in relation to your personal information:

The right to be informed about how your data is used.
The right to access the personal data we hold about you.
The right to request correction of inaccurate or incomplete data.
The right to request erasure of your data ("right to be forgotten").
The right to restrict or object to processing.
The right to data portability.
The right to withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, please contact us at [email protected].

Complaints

If you are unhappy with how we have handled your personal information, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Helpline: 0303 123 1113
Website: ico.org.uk

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

Contact

For any questions about this Privacy Policy or our use of your personal information, please contact us at [email protected].